Abstract Submission

Information

Key Dates

Abstract Submission Deadline 1 March 2023
Author Notification First Round of Abstract Submissions 30 April 2023
Late Breaking Abstract Submission 10 May 2023
Author Registration Deadline 31 May 2023
Late Breaking Abstract Submission Deadline 31 May 2023
Author Notification Late Breaking Abstract Submissions 29 June 2023

Important Information Regarding Abstract Submission

  • 1 Please read through the following General Policies and Requirements before preparing your abstract.
  • 2 Read the Abstract Submission Instructions and Evaluation Criteria for the submission of abstracts.
  • 3 Please ensure you are registered for the Congress prior to 10 May 2023.

General Policies and Requirements for the Submission of Abstracts

Compliance to the specifications is imperative – any abstract that does not comply with these specifications will not be accepted for review and will be returned to you by the Congress Managers for resubmission.

Requirements for the Submission of Abstracts

  • All abstracts must contain original work that has no prior ownership or copyright restrictions. Abstracts may be from a range of categories, including original research, case studies, and insight or review articles.
  • All abstracts must be prepared in the format specified in the guidelines (listed below). Submissions will be returned to the author without review if not in the correct format and must be resubmitted immediately in the correct format to be reviewed and considered for inclusion in the program.
  • The presenting author must submit the abstract.
  • The presenter will be required to register and pay for the Congress to ensure their abstract(s) are included in the final program, Congress Proceedings and the Congress Mobile App – deadline for author registration first round of abstract submissions is 31 May 2023.
  • Do not resubmit an abstract for any reason other than a notified submission error. If you do not receive a submission confirmation email stating
    your abstract was successfully uploaded, please contact the Congress Managers.
  • It is the responsibility of the presenting author to ensure that the abstract is submitted correctly. Upon submission, authors will be sent a confirmation email containing their abstract in PDF file. Authors must check the PDF file to ensure the document has been uploaded correctly.
  • Abstracts will be reviewed according to the evaluation criteria (see below) by the respective Scientific Program Committee (SPC). The SPC may

    reject or accept the abstract and their decision is final. The SPC will allocate accepted abstracts into a particular presentation type (see above). The SPC will consider the authors’ preferences in relation to presentation type, and these preferences will be balanced against number of oral presentations an individual is making, and the overall balance of content in a particular stream.
  • Authors will be asked to list the contact author within the text box as indicated. The contact author may be different to the presenting author
    (e.g. supervisor).
  • Faxed or mailed hard-copy abstracts or abstracts sent on disk/CD will not be accepted.

Submission Preparation - Abstract Format Guidelines

Our abstract submission portal will format your abstract automatically. Authors are only required to upload the body of the abstract content (including images and any references/acknowledgements to be included) in an MS Word document (i.e. doc. or docx. file). Please enter your details as per the prompts in the submission portal.

Abstract Content

The purpose of the abstract is to define the precise subject of the presentation to an audience. The abstract should state the problem being addressed, the purpose of the paper, basic procedures/methods, main findings and principle conclusions in 2 – 3 paragraphs. References should be minimally cited in the body of the abstract. Authors are welcome to include an acknowledgements section that details (e.g.) any funding support for the research.

  • Title : Write the abstract title in the field provided using sentence case letters. The abstract title should be short, informative and contain the major key words. (Maximum 255 characters)
  • Authors/Co-Authors : ALL authors and affiliations must be listed within the text boxes as indicated on the abstract submission form.
  • Abstract : Prepare a word document including only the body of the abstract content, images/figures and references. Please note the following:
  • – Abstract body content: Any standard font and size is accepted and there is a maximum of 500 words (i.e. 2 – 3 paragraphs).
  • – Images: There are no limits to the number of images/figures that are included.
  • – References: References in any format is accepted. These include, but is not limited to: Harvard, APA, MLA, etc.
  • Submissions must not exceed two pages.
  • Use standard abbreviations only. Within the body of the abstract, when using abbreviations spell out the name in full at the first mention and
    follow with the abbreviation in parenthesis. Abbreviations may be used in the title, provided the name in full is outlined in the body of the abstract.
  • Below are documents to assist you with your abstract preparation:
  • Abstract Template
  • Sample Abstract (Guide only – this is what your final abstract PDF conversion should look like once all of the fields have been completed)

Once all fields have been entered and answered, you will be shown a final preview of your abstract. Upon confirmation, you will be sent a PDF
copy of your submission however please use this opportunity to ensure your submission is accurate.

Review Process:

  • All abstracts will be reviewed by the Scientific Program Committees (SPCs) for consideration into the program. The decision of the SPC is final.
    Abstracts may be allocated into the program or rejected. The allocation will take into consideration the preferred presentation type.
  • The outcome of the first round of abstract submissions have already been sent.
  • The outcome of late breaking abstract submissions will be sent by 29 June 2023.

Presentations

  • Oral Presentations – It is a requirement that all presenters provide a biography (maximum of 150 words) and photograph (a passport style photograph in high resolution up to 2mb) is supplied at the time of abstract submission. This is for use by the Symposia Chair in each session to introduce the presenter and to feed into the Congress Mobile App.
  • Poster Presentations (Digital and Hardcopy Posters) – Instructions for the preparation of digital posters and hardcopy posters has been sent to authors upon notification of the abstracts acceptance.

Evaluation Criteria

  • Offers latest scientific information in the field of microscopy that has the potential to challenge/change current practice or foster professional
    debate.
  • Clearly states the problem.
  • Indicates aims or hypothesis of the research/paper.
  • Describes appropriate methods/methodology.
  • Describes relevant results/describes main findings.
  • Draws valid conclusions from results/findings.
  • Comments on relationship or recommendation to practice where suitable.
  • Is relevant to the Congress audience.

Disclaimer

DisclaimThe IMC19 Congress Managers will not be held responsible for abstract submissions not received via the website or for submission errors
caused by internet service outages, hardware or software delays, power outages or unforeseen events.